Branch 116 Support Chairmen
|Activities Coordinator||Jerry Kaplan||Arranges new activities for Branch 116 when members express interest in either participating or chairing the activity. He also contacts activities chairmen in other branches for their input and ideas as well as sharing of information.|
|Attendance||Sam Beret||1. Monitors our Branch 116 Hot Line.
2. Calculates the number of members who will attend luncheon and advises caterer.
3. Completes a list of excused members and posts in lunch room.
4. Submits attendance report to all board members at board meeting.
5. Passes out name badges to each member.
6. Tracks each member's attendance at monthly meetings.
7. Prepares a list of un-excused members and mails each a letter asking for payment for their missed lunch.
8. Emails a summary report of total attendance to Membership Secretary following each luncheon meeting.
9. Monitors caterer's menu and service and requests changes as necessary.
10. Works closely with Membership and Sunshine chairmen to keep records accurate.
|Audio/Visual||Neil Schmidt||Ensures appropriate A/V equipment is available and ready at monthly luncheons.|
|Verifies that the receipts and disbursements for the year are proper and verifies the cash balance at the end of the year. Audit reports are provided to the appropriate people.|
|Badges||Phil Goff||Supplies printed badges to Attendance Chairman at each lunch meeting and to Spring and Christmas Parties.|
|Chaplain||Rotating||Recites a prayer to the Branch membership at each luncheon and other events as appropriate.|
|Computer Support||Phil Goff|
|Answers any questions the branch members have regarding personal computing.|
|E-Mail Contact||Phil Goff||Monitors email activity sent to the Branch 116 email address, which is firstname.lastname@example.org and reports to the BEC when appropriate.|
|Greeters||Pat Bermingham||Recruit two people to assist in greeting members at monthly luncheon. Arrive at lunch forty five minutes early.|
|Guitar||Paul King||Provide Guitar music for the membership to sing along with at our luncheon meetings. Songs include, “Happy Birthday” for those celebrating their birthday that month and “God Bless America” to end each luncheon meeting.|
|Interviewer||Max Foust||Interviews new members seeking to join SIR Branch #116
The interview includes the new member, his sponsor and Interviewer Chairman or his delegate.
The short interview provides the new member with information about expectations of members by SIR Branch 116 including meeting attendance and member involvement. Interest groups are discussed including how to become involved with these groups. Information about the SIR organization both local and state is provided. The new member and sponsor are given the opportunity to ask questions about the organization.
New Member Documentation
The Interviewer Chairman completes the Branch 116 New Member Interview Form. The completed form is given to the Membership Secretary and he enters the information into the Branch 116 database.
|Member Relations||Bob Donohue|
|Membership Roster||George Pryhuber||Annually produces a membership roster in hard copy and distributes to all active members Has 30 extra copies printed for Membership Secretary to give to new members during the year.|
|Music Man||Robbie Robinson||Leads the singing at our functions. This normally includes Happy Birthday and God Bless America.|
|Newsletter Editor||Neil Schmidt|
Asst: Phil Goff
|Gathers information from Branch Officers and Chairmen to report on events that have occurred or are planned. Assembles the information into a Newsletter format and posts it to the Web.
Sends out notices to appropriate Branch members that the monthly Newsletter has been posted. Arranges for printing and mailing of hard copies of the Newsletter to those who do not read it on the Web.
|Nominating Committee||Jim Barstow||The Nominating Committee prepares a slate of Officers and Directors for the following year. The Chairman is the Big SIR from the prior year and he organizes a Committee of members to assist him. Updates on the progress of the Committee will be given to the Big SIR during the months of March, April, and May. The slate of nominees will be presented to the membership at the June luncheon meeting. At that time nominations will also be accepted from the membership (if there are any). The nominees will be elected by the membership at the August luncheon meeting. Those elected will be installed at the November luncheon meeting|
Asst: Gary Boswell
Asst: Phil Goff
|The "Photography Committee" takes photographs at all Branch 116 luncheons, with emphasis on the luncheon speaker, new members with their sponsors, and members receiving awards. These are forwarded to the editor of the newsletter for his use (as space is available) in the monthly newsletters.
In addition, the Photography Committee takes photographs of special events as requested. These include golf events, Ladies Day, the annual Christmas party, and the like.
|Public Relations||Allan Chasnoff||Sends Branch 116 meeting announcements to newspapers and other community publications.|
|Raffle||Don Schroeder||Sells raffle tickets at each lunch meeting. Collects money, calculates amount of prize money, and gives to the Little SIR for drawing at the luncheon.|
|Storytellers||Rotating||As requested by the Big SIR, tells a humorous story to the Branch Members at each luncheon.|
|Sunshine||Matt Arena||At each Luncheon the Sunshine Chairman reports on the health status of members with hardships or health issues. Submits a monthly article to the Newsletter Editor to summarize the more serious health issues of our membership.|
|Visitors||Bernie Wroblewski||Ensures that all lunch meeting visitors are connected with a member and have a seat at the "guest table."|
|Webmaster||Phil Goff||Branch Webmaster is responsible for developing and maintaining various Branch websites. Websites are maintained on server space provided by the State SIR organization. Purchases a "domain name" from a commercial ISP.
The Branch 116 website has information on the full spectrum of SIR activities and links to external SIR websites. This information is updated periodically as needed.
He controls the list of passwords required to access and modify Branch websites. There are separate passwords for the primary Branch website and the various subdomain addresses that are maintained by others within the Branch, i.e. Golf, Trampas Topics, etc. As requested by the BEC, he creates new subdomain addresses for additional Branch 116 websites when needed.
|Welcoming||Jerry Kaplan||He phones and greets the new members to determine their activity interests and provides information about getting involved in those activities.|